How to Create Invoices in iPRO

Invoices are collections of bills that are deducted against the owner's financial statement. They play a vital role in the property management module, serving as the means by which bills are presented on the owner statements. Additionally, invoices update the agency income report, detailing the agency's profit and loss.

Key Features of Invoices

• Association with Bills: An invoice can have one or more bills associated with it.
• Automatic Numbering: Invoice numbers are generated automatically and increment from the last invoice created.
• Markup: Bills and tasks are automatically marked up by the percentage defined in the company settings. For more details, refer to the sections on Tasks and Bills.
• Invoice Types: Invoices can reflect both negative and positive amounts, depending on whether the owner owes money to the agency or vice versa. For negative amounts, create a negative invoice by adding a negative bill.
• Invoice Status Tracking: Once invoices are assigned to a statement that has been processed from OPEN/OVERDUE to PAID, you can view OPEN, OVERDUE, LAST WEEK, and PAID invoices within the property manager.

Components of Invoice Management

This section covers three main components:

1. Creating an Invoice (both individually and in bulk)
2. Editing an Invoice
3. Tracking the Status of an Invoice

Assigning an invoice to a statement will be covered in the next section (Statements).

Creating an Invoice

You can create an invoice in two ways:

1. Add Invoice: Ideal for adding a small number of invoices.
2. Generate Invoices: Useful for bulk creation when all bills are confirmed.

Add Invoice

To add an invoice:

1. Within the Property Manager, navigate to Invoices and select Open.
2. Click Add Invoice.
3. Select the Property that the invoice (and associated bills) pertains to.
4. Choose the correct Invoice Date and Due Date.
5. Select the relevant Bill(s) or Task(s) to include.
6. If needed, add new Bills or Tasks.
7. Include any necessary Management notes.
8. Click Save.

Adding New Tasks/Bills from Within the Invoice

To add new tasks or bills:

1. Select the appropriate dates.
2. Choose the property.
3. Select the task, ensuring all relevant details are filled in.
4. Save and add it to the invoice.

New Task: 

New Bill: 

Adding Existing Tasks or Bills to an Invoice

To add previously created tasks or bills:

• Add Task to Invoice: 

• Add Bill to Invoice: 

Automatically Generate Invoices

If all bills and tasks are created, you can automatically generate invoices by clicking the Generate Invoices button.

All bills will be automatically assigned to an invoice, with due dates set according to the established rules.

Edit Invoices

Once invoices are created, you can edit them to:

• Add or remove tasks and bills
• Modify the due date or creation date

To Edit an Invoice:

• Select the invoice you wish to edit.
• Choose the bill or task to modify.

• Make the necessary changes.

Once saved, the edits will be reflected in the original bill or task.

Next Steps

After all invoices for a particular property or owner are available and checked, you can proceed to create a statement.